Financial Awards – Due February 13, 2024 at noon

     
The link to submit your Financial Awards package will open on February 6th and be posted here!


          

 

Step-by step instructional videos!      
  

  1. How to: download and save the documents you will need  (2min 31sec)
  2. How to: complete your checklist (3min 27sec)   
  3. How to: complete your basic application package (with transcript and references) (15min 25sec) 
  4. How to: insert 'extras' (such as essays )and resave your package (3min 5 sec)
  5. How to: complete your Chilliwack Foundation Grade Template (Chilliwack Foundation awards only) (3min 12sec)
  6. How to: convert your packages to PDFs for uploading (1min 51 sec)
  7. How to: submit your checklist and application packages (6min 13 sec) 

 

Instructions: 

  1. Download and save the following to OneDrive or to your desktop: 

 

 

  1. Review the Award Descriptions and complete the Checklist. 
     

  • Read the description carefully. If an award says ‘preference to’ a certain group or that certain criteria are ‘considered’, then you can still apply if you are not part of that group. If an award specifies that certain criteria are ‘required’, then only apply if you meet these criteria. 

  • Most scholarships require ‘proof of enrollment’ or ‘proof of registration’ at a post-secondary institution in order for the winner to claim the award. You do not need to provide this at the time of application. Recipients will provide it when they claim the award.
  • The Checklist is only fillable using Adobe. If you do not have Adobe at home, please the computers in D201 at school. Check off the boxes beside the awards you will apply for.

  • If you have completed the checklist in Adobe, save your completed checklist as a pdf naming it with your lastname_firstname_checklist. This will  be uploaded separately, not added to your application package.

  • If you have completed your checklist by hand, ensure your printing is in pen and easy to read. Use the photocopier to scan the completed document to your email and then save it as a pdf naming it with your lastname_firstname_checklist

    • Place your stack of documents face up in the feeder tray. Log in. Select ‘Scan’ and then ‘Scan to email’. Press start. The documents will feed through and the complete pdf will be sent to your school email. Do not take a picture instead – these are hard to read and scan. 

    •  Do not take a picture instead as photos can be hard to read and scan. If you have no access to the school, please use a scanning app.
  • Scholarships will be added throughout the year if donors come forward. If you start early, always check the date beside the checklist to see if there is a more current version before submitting. This will ensure that you don’t miss any last minute additions!

  1. Complete the application form.
     
    The application is a fillable Word document. Please complete the application using Word on a school computer if you do not have access at home. Using other applications, such as Wordpad or Pages, will result in messy changes to the formatting. Messy or handwritten applications are very difficult for our donors to read.  
  • Be sure to use a personal email. you will not be able to access your SD33 email after you graduate.
     
  • A sample Career Statement,  Activities Resume, and  Special Circumstances paragraph are available by clicking each of these links.

  • Affiliation - Be sure to note any connection to particular scholarships that request this information in the area provided on page 1 of the application form.  (ie. My mother Joan Smith is a member of the CTA). Keep it short! 
     
  • Career Statement - Please see the examples above. The career statement is the reader's first look into who you are! Please write in your own voice and include details that will make you memorable to someone reading a stack of applications!
     
  • Activities Resume - Include activities from grades 10-12. Activities from the time you complete grade 9 (ie. the summer before starting grade 10) are considered grade 10 hours.

    School based activities happen at school. Community based activities happen in the community. 

    Under ‘Title and Description of Role’ in the activities resume section, the fields are expandable to allow you to add a few sentences highlighting things you have done in that role. How much information you include is up to you, but our donors typically appreciate a bit of detail. For example, rather than simply entering ' Assistant Coach',  you could provide more detail by entering 'As Assistant Coach I assisted the head coach with training and conditioning athletes, building game rosters and managing players on the field'. 

    Do not use abbreviations that donors may not understand, even if they are for local clubs or teams (CYC, CFC, etc). 

    Do not attempt to add additional fields or uploads. There are 11 fields for each of the school and community involvement sections of the activity resume. Select the activities that best represent you and combine all hours for grades 10-12.

    Do not include hours before grade 10 (summer hours after you have completed grade 9 are counted).

    Do not attempt to upload certificates, photos, etc. Any additions will be discarded. 


     

  • Budget - This is your budget for you FIRST YEAR ONLY, so divide any savings/RESPs over the length of your program. Enter zero if fields do not apply, but do not delete fields. Use a calculator to calculate totals. The form does not calculate for you.

  • Do not be concerned if there is a blank page, as page breaks have been added to keep everything organized. Be sure to scroll down and complete all of the pages.

  • If you need assistance with your application, contact Ms. Christensen well before the due date. We cannot guarantee availability on the due date. In fact, it is very unlikely that we will be able to provide one to one training at that time due to the volume of requests.

     

  1. Transcript - Your transcript can be downloaded from the Student Transcript Service. Select ‘View Your Transcript’ from the main dashboard and then ‘Download as PDF’.

    • BLACK OUT YOUR PEN NUMBER FOR CONFIDENTIALITY electronically or by printing, crossing it out, and scanning it back to your email. 
    • Delete the extra pages and insert only the first page with your marks.
    • Convert this page from a pdf to an image file (ie. jpeg)  for uploading. by choosing ‘save as’ and changing the document type on the pull down menu to jpe

    • Click the image box in the center of the 'Insert Transcript Here' space and select 'From a file'.Choose your image file from where you have it saved.


       

  2. Reference Forms: REFERENCES MUST USE THIS FORM 

     The reference form is a fillable PDF. Share this form with the two people you have asked for a reference. Ensure that you speak to them first and that they are willing to provide you with a positive reference! Once they return the completed form to you, save it as an image file (ie. jpeg)  for uploading. 

    If the person you are requesting a reference from prefers a paper copy to complete, then scan the completed form and convert it to an image file (ie. jpeg)  for uploading. Do not take a picture of the form. Donors may print the application packages and a picture will not print clearly.



     
  3. When your application package is complete, save a copy, naming it lastname_firstname_application. This is version of your application package that you will uploaded for every award not requiring any 'extras'. Before uploading, the package will need to be saved as a PDF. If you have access to Adobe, then you can do that as you complete your packages. Otherwise, save all of the packages in Word and convert them at school when you have access to Adobe.



     
  4. If you are applying for an award that requires a essay or paragraph to be inserted at the end of your package:

  • The essay should be on a separate page clearly labelled with the award name and your full name. Save this page as a pdf, then convert it to a jpeg as you did above. Do not take a picture instead, as it will be hard to read.
     
  • Click the image box in the center of the last page titled 'Insert Extra Paragraph, Essay or Grade Template Here' and select 'From a file'. Choose your image file from where you have it saved.

     


     

  • Save a copy of the document again naming it lastname_firstname_scholarshipname. 
    This version of your application package will be uploaded for that award only. Before uploading, the package will need to be saved as a PDF. 



     
  • Repeat the step above for EACH scholarship that requires additional information or attachments. Each time you will be sure to include the scholarship name when you save the document as a pdf. This will make it easy for you to identify which document to upload for that scholarship. Each organization should receive only the one extra attachment that they have requested.

     
  1. If you are applying for any of the Chilliwack Foundation Awards, complete the Chilliwack Foundation Grades Template.

    Follow the same steps above, inserting the grade template as you would an essay. 

    Save a copy of the document again naming it lastname_firstname_chilliwackfoundation
    This version of your application package will be uploaded for that award only. Before uploading, the package will need to be saved as a PDF. 



     
  2. To submit your application:

  • Paper or emailed applications will not be accepted. You must submit your application through the link provided. The link will be posted here and on the main page of the Sardis website one week before the due date. You will be required to sign in to Office 365.

  • Read and follow the instructions to upload.
  • You will upload one PDF of your application (including transcript and references) that will be used for many awards decided by committee at the school.
  • You will upload multiple different application packages (PDFs) named with lastname_firstname_scholarshipname separately for those award only. These files will be pulled and sent to the donor.

  • The link will close at noon on February 13th, 2024. If you have not clicked ‘Submit’ before the application closes, you will no longer be able to submit your application, regardless of whether some fields have been completed. Incomplete or late applications will not be considered under any circumstances.

  • When you click the link to submit your package, you will see the following:
     

     You will see a long list of awards followed by a SUBMIT button.
     You MUST click SUBMIT at the very end!